Constitution

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Maidenhead and District Cycling Club

General Rules and Regulations [2010][2011]

 

[1 ] The name of the club shall be the ‘Maidenhead and District Cycling Club', with headquarters at St Luke’s Church Hall, Norfolk Road, Maidenhead, or as directed by the Executive Committee.

 

[2] Club racing colours shall be Red, Black and White to the design approved by the Committee and shall be worn by members representing the club in open and association events.

 

[3] The object of the Club shall be to foster interest in and to encourage participation in, both competitive and non-competitive cycling in the area.

 

[4 ] Membership of the club shall be open to anyone interested in the sport on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.

 

[5 ] The Club shall affiliate to those organisations decided by a vote of members at the AGM or SGM.

 

[6 ] The Club Officials shall be :-

 

  • Chairman

  • General Secretary

  • Treasurer

  • Membership and Subscriptions Secretary

  • Press Secretary

  • Social Secretary

  • Racing Secretary -Time Trials

  • Racing Secretary - Road Racing

  • Racing Secretary - Track

  • Club Contact

  • Social Rides Secretary

  • Club Events Secretary

  • Ex-officio member Junior {if one not already on committee}.

  • Ex-officio member Lady member {if one not already on committee}.

  • Ex-officio member

     

    In addition these roles are available and may serve on the executive committee if voted to do so by the committee.

     

  • Trophies Secretary

  • Lead Coach

  • Welfare Officer

  • Sportive Secretary

 

A Club member can be elected to more than one position.

 

[7 ]Any other official or delegate found necessary shall be elected by the Executive Committee during the year , but will not serve on the Committee unless voted to do so.

 

[8 ] The Club shall be managed by an Executive Committee consisting of the Club Officials, plus a Lady member if there is no other lady official and a Junior member if available and willing to stand and one ex-officio member. All to be elected annually.

 

[ 9] Only duly elected members shall hold an official position in the club, vote upon the affairs of the club, or represent the Executive Committees views as a Club Delegate to another body.

 

[10 ] The Executive Committee shall meet as necessary to transact the Club’s business, with 5 members to form a quorum. Any member absent from two consecutive meetings without affording reasonable excuse, or obtaining leave of absence, shall be deemed to have resigned and the Committee may fill the vacancy. Any Club member not elected to the committee may attend its meetings, but take no part in them.

 

[11 ] The Executive Committee shall have the power to appoint Sub-Committees for special purposes.

 

[12] The committee can make discretionary awards both monetary and in kind to support club members in cycling activities such as cycle and related coaching courses, racing, or anything else that the Committee thinks would further the individual activities of Club members or general Club activities.

The awards will be decided by the committee taking into account all factors including length of membership, contribution by member to club activities, state of club funds, number of applicants in a given year, etc.

Awards to be voted on and passed by a two-thirds majority of the full committee. The committee’s decision is final.

 

[13] A candidate for membership of the Club shall apply on the Club application form and deposit it together with the appropriate subscription with the membership secretary. Applications will be considered at the next meeting of the Executive Committee. The application shall be proposed and seconded by full members of the Club and the Committee has the right to reject any such application without affording any reason for such action.

 

[13a] That cyclist members of the Maidenhead Cycling & Athletic Club ( ie members prior to 1965) be offered Honorary Membership either first claim or second claim. They can still pay a membership fee if they so wish.

 

[14] All members are expected to assist in the running of the Club in some way during the course of the year. This applies particularly to the Thursday evening Club events and Open events that the Club organises. This could include timekeeping, pushing off, signing riders in, putting up and collecting signs or marshalling.

Any member who has been a member for a full year and who on due consideration by the Committee is considered not to have helped in the ways described above will not be eligible for any Club awards or Championships.

 

[15] An Annual General Meeting shall be held in November or December each year and at least twenty-eight days notice of such a meeting shall be sent to all members. Items for the Agenda to be received by the General Secretary fourteen days in advance of the meeting. The Agenda to be published seven days in advance of the meeting.

 

[16] A President and any number of Vice Presidents shall be elected annually at the AGM with a two thirds majority. The position of Vice President shall not debar a member from holding an official position in the Club.

 

[17] Club members not able to attend the AGM who wish to vote in electing officers or on AGM resolutions in the agenda can vote by proxy as long as their votes are submitted in writing to the chairman prior to the start of the AGM.

Only members present can vote on items brought up at the AGM under ‘Any Other Business.’ Contentious items brought up under AOB can be referred to an SGM at the discretion of the chairman.

 

[18 ] The subscription shall be agreed at the AGM from time to time. The subscription shall cover the financial year of January 1st to December 31st. New members elected after September 1st shall pay the standard subscription which will cover the ensuing year. A junior is one who is under eighteen on January 1.st

A Juvenile is one who is under sixteen on January 1.st

 

 

 

 

[19 ] No member shall be allowed to compete for any award unless they shall have paid their subscription for the current year

Any member one year in arrears with subscription shall be notified that unless such subscriptions be paid to date, membership of the club shall be cancelled.

 

[20] Second claim members shall be allowed to attend all Club fixtures. They may hold office and vote at General Meetings at the discretion of the Executive Committee.

 

[21] Second claim members will be permitted to ride private time trials in Club events but cannot compete for Club awards. They will not be allowed to ride in the name of the club. Second Claim members cannot set MDCC club records.

 

[22] A member winning a Club Trophy shall be entitled to receive it only after they shall have given a written guarantee for its safe custody and due return in good order and condition. They shall also undertake that it shall not be pledged, pawned or loaned or handed to any third party whatsoever and that it shall not be exhibited for any trade purpose. They shall undertake to return it on demand, in writing, of the Secretary, to them or to any person deputed by them to receive it, within seven days of its demand. If any of the foregoing conditions be broken then the Secretary shall have power to demand the immediate return of the trophy.

 

[23] A member intending to withdraw from the Club shall give notice in writing to the Secretary and their membership will terminate from that date.

 

[24 ]A Special General Meeting must be called by the Secretary within 14 days of the receipt by him/her of a requisition in writing, signed by not less than ten members of the Club or the Executive Committee, stating the business to be brought before such a meeting. No other business shall be dealt with at any such meeting.

 

[25] The Club’s financial year shall commence on January 1st and end on December 31st, after which date the Treasure shall prepare the Final Accounts which shall be audited by the two Auditors elected at the previous AGM. Bankers shall be Lloyds Bank plc., Maidenhead Branch and all accounts shall be settled by cheque, signed by both the Treasurer and Secretary. The Treasurer shall be responsible for the safe custody of Cheque Book and Books of Account.

 

[26]A member shall be liable for expulsion from the Club by the Executive Committee for violation of these Rules or for being guilty of conduct detrimental to the interests and good name of the club. Any member so expelled shall have the right to appeal to a SGM called under Rule [20 ].

 

 

[27] No alterations or additions to the Rules shall be made without the consent of at least two-thirds of the members present at an AGM or SGM, called under Rules [13 ] and [20 ] and without notice of any proposals for such changes to the Rules appearing on the circulated Agenda or Notice.

 

 

[28] The members may vote to wind up the Club if not less than three quarters of those present and voting support the proposal at a properly convened general meeting. The Committee will the be responsible for the orderly winding up of the Club’s affairs.

 

[29] After settling all liabilities the net cash assets and equipment [ signs, numbers, etc] remaining will be disposed of to another sports club with similar purposes and the complete Club archive including trophies shall be placed in the hands of the Berkshire Record Office, Reading, with the understanding that they can be withdrawn by the Club if it is reformed at a later date.

 

[30] The interpretation of these Rules and of any matters arising and not provided for in them shall be dealt with by the Executive Committee, whose decision shall be binding on all parties.

 

[31] All members to be furnished with a copy of the Club Rules.